Organise Media In Folders

Goal: Group media so you can still find things when the library grows.
Time: 2 minutes
You need: Media access

Steps

  1. Open Media and select New Folder.
  2. Give it a Name. The Slug fills itself in, and Parent Folder nests it under an existing one if you need a level down.
  3. Select Save.
  4. To move a file, open it from the library and set Folder on its edit screen, then Save changes.
  5. Back in the library, the folder chips above the list filter it. All folders shows everything again.
New folder dialog showing name, slug, and parent folder fields.
Media Library showing folder chips and a document assigned to the Studio documents folder.

Notes

  • Folders are for finding, not for permissions. Filing something away does not restrict who can see or use it.
  • Moving a file between folders does not break any block that uses it. The block points at the file, not at its location.
  • Do not mirror your page structure in folders. Media gets reused across pages, and a folder tree that copies the site becomes wrong the first time you reuse an image.
  • Three to eight folders at the top level is usually enough. Beyond that, search and the Kind filter find things faster than clicking through a tree.
  • The Usage column tells you where a file is used, which is what you actually need before deleting anything.
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